Using the Move-out Checklist

The move-out checklist is completed on the day the tenant vacates. It should be used side by side with the original move-in checklist and photographs. The goal is to identify any deterioration beyond normal wear and tear that the landlord can legitimately deduct from the security deposit. Both parties should be present.

What Counts as Normal Wear and Tear?

Kenyan law (and common law generally) distinguishes between fair wear and tear — which a tenant cannot be charged for — and damage caused by negligence or misuse.

• Normal wear and tear: faded paint, minor carpet wear from regular foot traffic, small scuffs on walls, loose hinges from daily use
• Chargeable damage: holes in walls, broken tiles, burn marks, pet damage, mould from poor ventilation, missing fixtures
• Cleaning: tenants are expected to return the property in the same state of cleanliness as received
• Appliances: functional on move-in must be functional on move-out; normal mechanical wear is excluded

Deposit Deduction Process

Any deductions from the security deposit must be itemised in writing, with supporting quotes or receipts for repair work. Communicate deductions within a reasonable period after move-out — typically within 14 days. Return the balance promptly. Disputes can be referred to the relevant tribunal. A clear, signed move-out checklist significantly reduces the risk of a deposit dispute escalating.