Why Complete a Move-in Checklist?

The move-in checklist — also called a property condition report — is the most important document you can complete at the start of a tenancy. It creates a dated, agreed record of the property's condition that protects the tenant from being charged for pre-existing damage and protects the landlord by documenting what was there at the start. Without it, deposit disputes are almost impossible to resolve fairly.

Room-by-Room Checklist

Walk through every room together on the day the tenant takes occupation. Rate each item: Excellent, Good, Fair, or Poor. Note specific defects in the comments column. Take photographs of every room and any existing damage, and attach them to the signed checklist.

• Living room — walls, floor, ceiling, windows, doors, light fittings, sockets
• Kitchen — cupboards, countertop, sink, taps, cooker/oven, fridge (if included)
• Each bedroom — walls, floor, built-in wardrobes, windows, lights
• Bathroom(s) — toilet, basin, shower/bath, taps, mirror, tiles
• Balcony or terrace — floor condition, railings, drainage
• Entrance and hallway — door locks, intercom, lighting
• Parking space — condition, allocated bay number

Meter Readings and Keys

Record electricity and water meter readings on the day of move-in. Both parties should photograph the meters. List every key, access card, and remote control handed to the tenant. Both parties sign the completed checklist — one copy for each. This document should be kept for the full duration of the tenancy.

• Electricity meter reading and unit number
• Water meter reading
• Number of front door keys
• Number of gate/compound keys
• Access cards or key fobs
• Remote controls (gate, garage)
• Letterbox key if applicable